Have you ever had a client ask if they can pay with a credit card? Most small CPA firms answer “no.” They don’t want the expense that comes with accepting credit cards.

But did you know that taking credit cards could actually decrease your overall collections cost and eliminate delinquent accounts receivable? With a ProPay Account you can now accept credit cards without the high up front costs, high monthly fees, and expensive equipment of traditional merchant accounts.

Why Accept Credit Cards?
Accepting credit cards provides that following benefits:
Decrease your cost of billing and collections

A recent survey of CPAs shows that, on average, 24% of A/R are over 90 days old. By taking credit cards, you can eliminate delinquent A/R and decrease your total cost of billing and collections. For many CPAs 80% of the time spent on collections is for the 24% of delinquent accounts.

Guarantee payment within 30 days and decrease your delinquent A/R to 0%
There are two simple steps to decrease delinquent A/R to 0%:

1. Require your client’s credit card number up front before you do any work.

2. Let your client know that if payment is not received within the billing period (typically 30 days) their card will be charged.

You don’t have to rely on your clients to pay you
Instead of passively allowing clients to send you a check, you can actively collect their credit card number to ensure payment. You won’t have to spend any more of your valuable time collecting from that client.

Increase customer satisfaction – “Travel Miles”
Not only does accepting credit cards increase client convenience, it also can allow them to earn affinity program benefits such as frequent flyer miles. Credit cards are rapidly becoming the preferred method of payment.

About ProPay
ProPay allows CPAs to accept credit cards without special equipment, high monthly fees, or long-term contracts. An online payments leader since 1997, ProPay is financially sponsored by the First National Bank of Omaha and is a trusted partner to several billion dollar companies. ProPay provides the following features and benefits:

1. ProPay is low cost and low risk
ProPay eliminates the high sign up, monthly, and equipment fees of traditional merchant accounts. ProPay DOESN’T require long-term contracts. Once you sign up (for $29.95) if you don’t like it or use it, you don’t have to pay anything.

2. With ProPay, no special equipment is needed
Unlike traditional merchant accounts, with ProPay no special equipment is needed. You do all your processing over the internet or telephone. You get immediate authorization and can view real-time online reports.

3. Avoid awkward collections calls with “e-mail invoices”
With ProPay’s “e-mail invoice” feature, you can send any customer an e-mail invoice and they can enter their credit card information themselves. The next time you login to your ProPay Account you will see the payment in your account balance. Not only will you avoid awkward calls, your chances of getting paid significantly increase.

4. Sign up and start accepting credit cards in under 5 minutes
It takes less than 5 minutes to sign up for a ProPay Account. Once you sign up, you can start processing cards immediately. There’s no wait.

5. ProPay is simple to use
ProPay’s web interface is simple to use. Online reports make it easy to see exactly how much you have processed and what your fees are for each transaction. Traditional merchant accounts are known for their confusing statements and fee structures.

6. How do I sign up?
To get special pricing on a ProPay Account, go to Please contact Dee Oldroyd, at ProPay, at doldroyd@propay.com. Or call 801-852-4083